Sr Executive Assistant & Office Manager in Singapore at PayPal

Date Posted: 6/7/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Singapore
  • Job Type:
    Office Manager
  • Experience:
    Not Specified
  • Date Posted:
    6/7/2018
  • Job ID:
    R0033939

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 237 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

The incumbent will provide secretarial support to the General Manager of PayPal (Asia Pacific) and Chief Finance Officer for APAC. This role calls for strong business ethics, discretion and confidentiality in handling day to day matters supporting senior executives. A good understanding of business vocabulary, detailed knowledge of the organization’s operations, procedures and people.

Key Responsibilities

  • Diary ownership and management for the APAC CEO and CFO
  • Liaison with fellow Executive Assistants and Senior Leaders around the Globe to enable effective operating rhythms across multiple time zones
  • Responsibility for taking action items of meetings and following up action items in between meetings to ensure completion
  • Development of PowerPoint presentations for key meetings
  • Management of expense accounts, tracking of expenditure and expense processing
  • Travel arrangement support for the Executives and VIPs - air ticket, hotel, meals and car booking to ensure efficiency and sensible use of the Executives’ time.
  • Assist on visa application as well for invitation letters and dispatch letters.
  • Event organization and management of leadership team offsites and events
  • Facilitate smooth communication flow with other senior executives, managers and employees internally as well as external parties such as media and customers. Call screening, transmit messages, handling mail services, receiving VIPs, organizing logistics of regular and ad-hoc company level meetings e.g. Quarterly All Hands, Senior APAC Leadership meeting. Audio/video conference calls set-up with reminders and relevant logistics support.

Key Skills and Experience

  • Relevant Executive Assistant experience supporting Senior Leaders in a multi-national company
  • Outstanding planning and organizing skills
  • Proactivity - able to think ahead and anticipate what might happen. Ability to work under pressure.
  • Outstanding verbal and written communicator
  • Team player – high energy and passionate about impacting team dynamics
  • Strong PowerPoint, Excel and Word Skills
  • Strong attention to detail and care about quality of work

Qualities of the person we are after

  • Ability to maintain confidences and confidentiality is essential in this role
  • Highly professional individual with strong integrity
  • High energy, passionate, and very outcomes /results focused
  • Outstanding communicator who is confident communicating within all levels of the organization
  • A self-starter who has experience in supporting executives remotely given the amount of travel the executives do
  • Patient and mature  - can manage ambiguity and constant change
  • Interest in technology, innovation and a desire to be a part of an exciting disruptive industry
  • Can-do attitude and enjoys getting their hands dirty and working with cross-functional teams
  • Positive, team player who is motivated by being part of, and succeeding as a team
  • Proactive, can think ahead and can work under pressure
  • Motivated by driving improvement and making a difference
  • Can deal with challenging situations in a positive way

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.

R0033939