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Facilities Move Coordinator in San Jose at PayPal

Date Posted: 5/12/2020

Job Snapshot

  • Employee Type:
  • Location:
    San Jose
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 305 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

The Facilities Move Coordinator for PayPal San Jose HQ Campus is a diverse role that will encompass the site and buildings, move management, facilities, technology, furniture, physical labor, project management, and associated tasks that touch on accounting, data management, and Human Resources.  The role will report to the San Jose PayPal Facilities Supervisor.

Project Management/ Planning/Scheduling

  • Report any unusual or problematic conditions that may affect the RE&F team immediately to the Facility Manager with as much information and data available at that time along with specific recommended actions.
  • Oversee furniture moves with Facility Manager, onsite property management partner, furniture vendor, and Space planning team.
  • Ensure all inquiries to Move-Help, and Fac-Amer are monitored and responded to.
  • Receive related move deliveries and organize move deliveries as requested by customers and management.
  • Obtain quotes for any moves and materials as required and reorder upon depletion.
  • Responsible for service of post-move coordination with move vendor and customer.
  • Maintain space floorplans, desk relocation spreadsheets, move records, vendor quotes, and coordinate updates with Space Planning and Facilities manager.
  • Responsible for workspace refreshes needed to set up new employees or exiting employees (desk clean, clean seat, clean file cabinet, nameplate orders, and vacuum carpet, desk reset, delivery of left items, update floorplan).
  • Carries out and researches requests with little direction and presents findings in a timely manner.
  • Train and become knowledgeable about all building systems and equipment in regard to their proper use, owners, and familiarization.


  • Perform regular audits and execution of moves onsite.
  • Collect data for reports and assist in the presentations and or document requests.
  • Ensure moves are recorded and performed in the electronic move tool (Serraview).
  • Maintain a system for tracking equipment and items being relocated.

Internal/External Relationships

  • Partner with stakeholders, BU leaders, Space Planning, Space-Contacts, Mover Vendors, Contract facilities partners, and the Facility Manager to manage the move process and associate tasks.
  • Liaison with BU’s in San Jose and other offices to ensure services are coordinated and infrastructure is working.
  • Work with corporate IT to resolve any move related technology issues.
  • Manage and supervise outside contractors, consultants, and resources to perform all major deliveries, moves, furniture, and related facilities. responsibilities concerning the building and PayPal infrastructure.
  • Partner with the local Safety and Security Team and take an active role in site employee Health, Safety, and Environmental standards.

Facility Support

  • Secondary duties are the general support of facilities responsibility areas/items/equipment/materials/service in need of attention, management, guidance, or labor.
  • Ensure a stock of standard move supplies is maintained.
  • Ensure storage rooms/security cage are available for high profile customers.
  • Assist in the overall operation of the campus facility mission.
  • Utilizes knowledge of company culture, operations, policies, procedures in performing duties with minimal direction/supervision.
  • Must be able to lift 75 lbs.

Additional qualifications:

  • Minimum of 5 yrs experience handling interoffice moves/relocations, shipping/receiving and all facets of logistics and building services, required.
  • Familiar with PayPal procedures and technology, preferred.
  • Excellent organizational, project management, technical, interpersonal, communication, and analytical skills, required.
  • Excellent written and oral communication skills, required.
  • Strong computer and systems knowledge (MS Office-Intermediate and Serraview, a plus).
  • Experience working with C-Suite, preferred.
  • Able to work independently.

Our world-class culture is something we’re proud of.  We’re committed to creating a thriving and inclusive workplace with great benefits including:

  • Excellent medical and dental benefits that start day one.
  • Competitive salary.
  • 401k match and employee stock purchase plan.
  • Generous PTO and sick time policies
  • Ongoing training, tuition reimbursement and support to help you realize your full career potential.
  • Give back to local communities through our many fundraising and volunteer opportunities.
  • PayPal’s sabbatical program provides four weeks of paid time off after every five years of service.
  • Active social groups, onsite events, onsite gym, cafe, games and arcade rooms, relaxation zones and so much more!

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at



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