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Executive Assistant in San Jose at PayPal

Date Posted: 1/13/2021

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 305 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

Our Growth Marketing Team is seeking a highly competent Executive Assistant to support two Marketing Vice Presidents with sizable global teams. In this role you must be extraordinarily capable of juggling diverse responsibilities with tact, flexibility and humour. Reporting to the Marketing Planning & Team Operations Coordinator, you will be responsible for supporting and enabling a high-performance team of marketing leaders and providing connectivity to Sales, Product and other organizations across PayPal. Success in this role is when you anticipate the needs of the GMLT executives and take the initiative to solve problems independently, whilst managing multiple calendars and emails displaying appropriate judgment. In addition, you will be expected to proactively identify opportunities to make the GMLT executives and their teams more efficient over the long term.

About PayPal

PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 361 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying, or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Venmo, Braintree, Honey, and Xoom, enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies, and hold balances in their PayPal accounts in 25 currencies.

Key Areas of Responsibilities

Operating Cadence and Accountability

  • Anticipate needs and provide high-level, tailored administrative support to executives
  • Precise execution of administrative activities, with high attention to detail, organization and process
  • Manage schedules in such a way that the executive can complete their obligations in an organized, efficient way
  • Facilitate meetings by structuring meeting purpose, agenda and organizing work streams
  • Prioritize and lead multiple projects at a time, and follow through on issues in a timely manner
  • Manage expenses and travel arrangements expeditiously and accurately
  • Understand and help to execute your team’s people and business priorities and processes

Team Connectivity and Communication

  • Manage cadence of team All Hands and meeting forums and provide logistical support to run presentations through MS Teams and handle Q&A through tools like Slido.
  • Update and maintain centralized information and resources for the Growth Marketing Leadership Team and the Growth Marketing organization
  • Manage ad-hoc Growth Marketing Leadership Team related workstreams as needed
  • Send quality org-wide communications on Marketing Leader’s behalf
  • Build productive and positive relationships across Growth Marketing and across key stakeholder functions. Foster strong relationships and trust with fellow Executive Assistants.
  • Partner closely with the executive assistants within the marketing organization and admins across the company to plan and execute meetings and events
  • Event organization and management of team off-sites and events
  • Create and drive engagement and wellness initiatives across the team

Experience and Skills

  • You have a minimum 5 years’ EA experience, working in marketing preferred
  • You are a self-starter that can operate independently, and have experience supporting Executives in a fast-paced, dynamic work environment.
  • You have experience handling tight deadlines, last-minute changes and can adapt quickly while remaining flexible
  • You have excellent interpersonal, collaborative, and influencing skills to build trust and lasting partnerships with diverse global teams
  • You have outstanding planning and organisational skills
  • You can demonstrate strong calendar management skills, including coordination of complex executive meetings
  • You are always approachable and helpful, knowing when and how to block and tackle for your executive.
  • You are outcomes orientated and drive for results
  • You communicate clearly, succinctly, and effectively, in both speaking and writing.
  • You possess excellent problem-solving skills with high attention to detail capabilities
  • You execute with a high level of confidentiality, integrity, discretion and judgement
  • You are a team player with strong collaboration skills

Qualities and Behaviours

  • You display high energy, are passionate and very outcomes/results focused
  • You always have a high EQ and act with empathy and compassion.
  • You have excellent executive presence and are entirely trustworthy
  • You are patient and mature – can manage ambiguity and constant change
  • You have an interest in technology, innovation and desire to be a part of an exciting disruptive industry
  • You demonstrate a can-do attitude and enjoy getting your hands dirty and working with cross-functional teams
  • You are a positive, team player who is motivated by being part of, and succeeding as a team
  • You are motivated by driving improvement and making a difference
  • You maintain confidences and confidentiality, it’s essential in this role
  • You have sense of humour and can deal with challenging situations in a positive way

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at paypalglobaltalentacquisition@paypal.com.

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