Executive Assistant in Singapore at PayPal

Date Posted: 12/4/2019

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 286 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

Risk, Regulatory, and Protection Services (RRPS) is seeking an executive assistant to support one VP and two Senior Directors and their global teams in a fast paced, constantly changing environment. In this role, you must be a trusted partner for the leaders you support, by providing consistency and reliability so your leaders know they can lean on you to support them with their busy schedule.

Job Requirements:

  • Organize and maintain complex calendars using a high level of tact and integrity. Will need to know how to schedule meetings across multiple time zones.
  • Manage leaders daily schedule and prioritize meetings. Follow up on request items.
  • Make complex travel arrangements expeditiously and accurately.
  • Prepare and track expense reports.
  • Project manage all logistics for team meetings, off-sites and events.
  • Anticipate needs and take initiative to solve problems independently.
  • Proactively identify opportunities to make the overall team more efficient over the long term.
  • Follow up on action items on behalf of the executives, as appropriate.
  • Engage in proactive and real-time engagement, building rapport and trust, and communicating via leaders preferred methods.
  • Consistently check in with leaders before meetings are scheduled or declined.
  • Understand the priority of asks from your leaders, ensuring you react to their expectations.
  • Proactively provide leaders with updates on task progress and completion.
  • Exercise good judgment and discretion, as well as professionalism, when communicating or responding to situations requiring solutions.
  • Be an active member of the RRPS executive assistant team and participate in team meetings.
  • Help provide coverage when RRPS team executive assistants are out on PTO, sick leave.
  • Handle special projects as they arise.

Qualifications/Education/Experience/Skills:

  • Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel.
  • Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
  • Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels.
  • Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects.
  • Highly organized with an ability to demonstrate meticulous attention to details, adaptability, flexibility, resourcefulness and efficiency.
  • Self-starter and self-directed: understands the needs of the executives and proactively helps and addresses gaps and opportunities.
  • High level of integrity required for handling sensitive and confidential information.
  • A “can-do” attitude that focuses on getting the job done with politeness and good cheer.
  • Team player and comfortable working within executive assistant team dynamic.
  • Flexibility to accommodate leaders global travel schedule.
  • 8+ years relevant work experience supporting at the SVP or VP level in a complex and dynamic environment.
  • Proven competency using MS Office applications; Outlook, Word, Excel, and PowerPoint.
  • Excellent communication skills (both written and oral).
  • Bachelor’s Degree or equivalent, preferred.
  • Passionate about PayPal with a strong understanding of our products.

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at paypalglobaltalentacquisition@paypal.com.

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