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Executive Assistant in San Francisco at PayPal

Date Posted: 5/3/2019

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 277 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

We are looking for an Executive Assistant to our VP, Global Consumer Product and Engineering. In this role you will be required to handle executive support related tasks with a wide range of associated administrative duties. You need to be able to  work independently, with excellent time management and organizational skills, and maintain confidentiality within this high profile role.

Calendar Management

  • Act as a gatekeeper yet ensure deadlines are being met
  • Organize and schedule all meetings, conferences and departmental activities across multiple global time zones
  • Ensure VP has ample time to prepare for meetings
  • Provide agenda and supporting documentation for all meetings
  • Prioritize meetings according to level of importance
  • Meet and greet visitors
  • Manage bookings of weekly, bi-weekly, monthly routine departmental meetings
  • Co-ordinate staff meetings, take minutes and circulate to attendees
  • Ensure follow up actions from meetings are completed
  • Meet daily with VP to coordinate calendar activities


  • Be the point of contact for all system approvals required by VP
  • Process all expenses for payment

Travel Arrangements

  • Manage all associated tasks relating to domestic and international travel arrangements and provide VP with itineraries
  • Manage destination transportation to and from airports
  • Manage/utilize all airline and hotel loyalty programs
  • Process any necessary paperwork in order to obtain visas, where applicable, with travel to specific destinations


  • Research, compile, analyze and report various operational data from multiple sources to maximize operational efficiencies
  • Interact on an on-going basis with VP, business leaders and managers  

Qualifications and Experience

  • 8 years+ experience providing administrative support to senior executives required
  • Ability to maintain a high degree of confidentiality when working with sensitive data, and in in exercising discretion is crucial
  • Exceptional verbal and written communication skills essential
  • Must be proficient with full suite of MS Office Applications
  • Proven ability to multi-task and work independently using initiative is fundamental
  • Ability to take ownership of queries/issues and bringing them to a successful conclusion required
  • Ability to make pragmatic decisions with undefined criteria is vital
  • Capable of building relationships quickly within a diverse, dynamic and fast paced environment is favorable

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.