Executive Assistant in San Jose at PayPal

Date Posted: 7/24/2018

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 244 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

We are seeking a highly competent Executive Assistant to support the Senior Vice President of Global Corporate Affairs (Communications, Government Relations and Social Innovation). This individual must be extraordinarily capable of multi-tasking & appropriately handling sensitive information. Success in this role is when this individual anticipates the needs of the SVP & takes the initiative to solve problems independently, whilst managing the calendar and emails displaying appropriate judgment. In addition, this individual will be expected to proactively identify opportunities to make the overall immediate organization and leadership team more efficient over the long term.

Responsibilities

  • Multi-faceted calendar management 
  • Action complex domestic and international travel arrangements expeditiously and accurately
  • Prepare & track expense reports, help tickets, purchase orders and contracts
  • Project manage all logistics for team meetings, off-sites and events
  • Assist with the coordination and preparation of complex documents and presentations
  • Follow up on action items on behalf of SVP and leadership team, as appropriate
  • Understand overall department priorities and goals, and align schedules and meetings accordingly
  • Provide effective and expeditious meeting coordination including agendas, notes and follow-up
  • Partner with other company executive assistants in order to collaborate, schedule meetings, prioritize critical path items, solve problems, and obtain information to ensure smooth day to day operations
  • Assist with new hire onboarding and office space planning
  • Represent Corporate Affairs internally and PayPal externally in a professional, positive manner
  • Identify opportunities to make the team more efficient 
  • Handle special projects as they arise 




Qualifications

  • Proven ability to independently exercise sound judgment, prioritize appropriately, show initiative and problem solve 
  • Capable of building strong relationships with other individuals and departments in order to accomplish tasks and achieve goals
  • High degree of flexibility and adaptability; including the ability to work outside of regular business hours
  • The ability to operate effectively in a fast-paced environment with little supervision
  • Outstanding planning & organizational skills and meticulous attention to detail
  • Respect for confidentiality and discretion to properly handle sensitive information
  • Ability to confidently interface with executive-level contacts inside and outside the company
  • A “can-do” attitude that focuses on getting the job done in a highly collaborative and positive way
  • Ability to work with a diverse group of colleagues that are located in different time zones 
  • 8+ years relevant work experience supporting senior level leaders in a complex and dynamic environment
  • Proven competency using MS Office applications: Word, Excel, PowerPoint & Outlook
  • Effective verbal and written English communication skills
  • Bachelor’s Degree or equivalent, preferred
  • Passionate about PayPal with a strong understanding of our brand and mission

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.

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