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Executive Assistant - Global Sales Ops in San Jose at PayPal

Date Posted: 3/27/2019

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 267 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

As Executive Assistant at senior level, you will be responsible for providing executive support to the VP of Global Inside Sales & Sales Operations. Extensive experience is required in handling executive support related tasks with a wide range of associated administrative duties. Success is driven by the ability to work independently combined with a high degree of time management and organizational skills. The highest priorities of this role are Calendar Management, being the single point of contact for the VP in administrative duties and the strictest confidentiality. Performance is measured upon competently fulfilling the core duties.

The below statements are intended to describe the general nature of work being performed within the role. They are not intended to be construed as an exhaustive list of all the responsibilities, duties, & skills required, nor be the entire list of behaviors or expectations for which one may be measured upon. Employees will be required to follow any other job-related instructions & to perform any other job-related duties requested by the VP.


Calendar Management

  • Act as a gatekeeper yet ensure deadlines are being met
  • Organize & schedule all meetings, conferences & departmental activities across multiple time zones e.g. Europe, Asia, Americas
  • Ensure VP has ample time to prepare for meetings
  • Provide agenda & supporting documentation for all meetings
  • Prioritize meetings according to level of importance
  • Meet & greet visitors
  • Manage bookings of weekly, bi-weekly &monthly routine departmental meetings
  • Co-ordinate staff meetings, take minutes & circulate to attendees
  • Ensure follow up actions from meetings are completed
  • Meet daily with VP to coordinate calendar activities


  • Be the point of contact for all system approvals required by VP
  • Process all expenses for payment
  • Manage/utilize all airline & hotel loyalty programmes

Travel Arrangements

  • Manage all associated tasks relating to travel arrangements and provide VP with itineraries
  • Process any necessary paperwork in order to obtain visas, where applicable, with travel to specific destinations
  • Manage destination transports to & from Airports
  • Manage all domestic transport


  • Manage corporate Vendors
  • Research, compile, analyze & report various operational data from multiple sources to maximize operational efficiencies
  • Interact on an on-going basis with VP, Business Leaders, Managers and Project
  • Teams to ensure seamless implementation of key business priorities & initiatives/projects whilst also tracking implementation of tasks and budget to escalate if needed

Qualifications & Experience:

  • 8 years minimum experience providing administrative support to Senior Executives required
  • Experience working with senior leaders in an organization & sensitive data
  • Ability to maintain a high degree of confidentiality
  • Exceptional verbal & written communication skills essential
  • Must be proficient with full suite of MS Office Applications
  • Knowledge of multinational, e-commerce industry or internet technology-based companies desirable
  • Proven ability to multi-task & work independently using initiative is fundamental
  • Proven ability to meet SLA’s
  • Excellent organizational & time management skills essential
  • Ability to make pragmatic decisions with undefined criteria is vital
  • Capable of building relationships quickly within a diverse, dynamic & very fast paced environment is favorable
  • Proven skills in exercising discretion crucial
  • Ability to take ownership of queries/issues & bringing them to a successful conclusion required


  • Adaptability
  • Organizational Skills
  • Proactive
  • Judgement
  • Time Management
  • Functional I Technical Skills
  • Decision Making
  • Relationship Building | Team Player
  • Communication Skills
  • Trustworthy
  • Business Understanding

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.