Executive Administrative Assistant in San Jose at PayPal

Date Posted: 9/25/2018

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 254 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

We are looking for and Administrative Assistant to Support two Sr. Directors on the Payments Product and Engineering team.


  • Heavy calendar management. Manage appointments and daily calendar for Sr. Directors.  Respond to all meeting requests in email.  Arrange meeting rooms, attendees, and include topic description in appointments when available.
  • Project manage all logistics for team meetings, off-sites and events
  • Prepare and track expense reports, purchase orders and contracts
  • Anticipate needs and take initiative to solve problems independently
  • Proactively identify opportunities to make the overall team more efficient over the long term
  • Follow up on action items on behalf of the executives, as appropriate
  • Provide effective and expeditious meeting coordination including agendas, notes and follow-up
  • Establish, schedule and support the team’s management operating routines including staff meetings and leadership off-sites
  • Create and maintain org charts in PowerPoint for organizations with names and titles. 
  • Space planning, Manage cubicle spaces and shared equipment (printers). Assign new hires to open cubes. Ensure cubicle space allocations can accommodate forecast for new hires and transfers into teams. Negotiate with Workplace Resources to reserve space.
  • Handle special projects as they arise

    Job Requirements:

  • 7 plus years of experience in an administrative support role
  • Proven ability to independently exercise sound judgment and take initiative
  • Capable of building strong relationships with other individuals and departments in order to accomplish tasks and achieve goals
  • Respect for confidentiality and discretion to properly handle sensitive information
  • Ability to confidently interface with executive-level contacts inside and outside the company
  • The ability to operate effectively in a fast-paced environment with little supervision
  • Outstanding planning and organizational skills and meticulous attention to detail
  • High degree of flexibility and adaptability
  • A “can-do” attitude that focuses on getting the job done with politeness and good cheer
  • Strong ability to prioritize, multi-task and work with different time zones
  • Proven competency using MS Office applications; Word, Excel, PowerPoint & Outlook
  • Effective verbal and written English communication skills.

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.