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Assistant Facilities Manager in New York at PayPal

Date Posted: 12/4/2018

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 254 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

The Assistant Facilities Manager for PayPal New York is a diverse role that will encompass the site’s building and office management, accounting and some Human Resources functions. The role will report to the Eastern Region Facilities Manager.

  • Manage and supervise outside contractors, consultants and resources to perform all major maintenance and repairs related to the tenant responsibilities of the facility.  This includes coordinating communication with vendors regarding employee access, billing issues, payment status and approving invoices.
  • Perform regular inspections of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade.   Report any unusual or problematic conditions immediately to the Regional Facilities Manager with as much information and data available at that time along with specific recommended actions.
  • Liaison with the local property Management Company on all lease matters requiring their involvement or notification and to ensure office is fully functional.
  • Oversee all mailroom operations ensuring all received mail is sorted and delivered in accordance with site Service Level Agreement.
  • Receive deliveries and organize deliveries as requested by PayPal team members.
  • Oversee the pantry snack program by managing inventory, placing orders and monitoring the budget.
  • Oversee day porters and night cleaners, giving daily direction and managing man power for event setups and support.
  • Ensure a stock of standard office supplies is maintained by placing orders and managing inventories.
  • Ensure meeting rooms have appropriate supplies and check regularly to ensure all equipment is functioning. 
  • Obtain quotes for new equipment and parts as required and order new equipment upon approval.
  • Work with Space Planning to coordinate inter-office moves and support new equipment installs.
  • Responsible for service and maintenance contracts, including coordinating approval from legal.
  • Maintain contract tracking spreadsheet, files of final contracts and coordinate collection of accounts receivable as needed.
  • Responsible for all tasks needed to set up new employees (i.e. email, security, seating, computer, etc.).
  • Responsible to arrange new employees with training and orientation of the office environment.
  • Assist in overall operation of facility
  • Collect data for reports and assist in the preparation of monthly reports
  • Carries out and researches requests with little direction and presents findings in a timely manner.
  • Maintains flexibility with work hours.
  • Utilizes knowledge of company culture, operations, policies, procedures in performing duties with minimal direction/supervision.
  • Ability to be on-call 24-7 and respond to building and equipment alarms and emergency situations. Act as a conduit of information for upper management and communicate with all employees in emergency situations, power or other building service disruptions.
  • Other responsibilities as needed to maintain the office.

Job Requirements

  • Must have 3-5 years of related experience as a Facilities Coordinator, Facilities Specialist, Assistant Facilities Manager or Office Manager
  • HS diploma or GED Required, Bachelor's Degree preferred
  • CFM or FMA certification preferred
  • Working knowledge of Building Management Systems (BMS) highly preferred
  • Must be able to work in a fast paced environment with multiple priorities
  • Must have excellent communication skills with all levels from vendors or top executives

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.

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