Administrative Executive Assistant in Toronto at PayPal

Date Posted: 6/29/2018

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 237 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

We are seeking a highly competent Executive Administrative Assistant to support the GM, Canada based in Toronto and the GM, NA Small Business based in NY. In addition, this individual will serve as the Office Manager for our Toronto location which involves providing day-to-day support to employees in this location, completing projects quickly and autonomously, and reacting with appropriate urgency to situations that require a quick turnaround. Success in this role requires anticipating the needs of the leaders & taking the initiative to solve problems independently, whilst displaying appropriate judgment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is a must.

  • Provide high level administrative support to the leaders and work with their teams to support overall business objectives; Help to design and administer an operating rhythm for each team
  • Coordinate and manage external meetings at the executive (C-suite) level
  • Follow up on action items on behalf of the leaders as appropriate
  • Provide effective and expeditious meeting coordination including agendas, notes and follow-up as needed
  • Screen and respond to phone calls and email as appropriate. Meet and greet office visitors and create a welcoming environment.
  • Coordinate and organize meetings; team events including planning and facilitating any office events - managing to budget, resources and any special requirements. Manage room bookings and video conference facilities on site.
  • Make travel arrangements expeditiously and accurately for both domestic and international travel
  • Prepare and track purchase orders and expense reports
  • Planning & heavy calendar management; making considered and appropriate judgments
  • Partner and network with other Company administrative assistants in order to collaborate, obtain information, get things done and solve problems

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.

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