Administrative Executive Assistant in Singapore at PayPal

Date Posted: 2/25/2018

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 210 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

To provide administrative, coordination and planning and organizing support to the Vice President of Marketing APAC and key members of the the Marketing leadership team to enable the team to excel at their jobs, be connected globally, run efficiently, communicate effectively and to be able to continuously improve the way the team runs to execute our programs with excellence.

  • Diary ownership and management for the VP Marketing and Senior Marketing Leaders
  • Liaison with EA’s and Senior Leaders around the Globe to enable effective Operating Rhythms across multiple time zones
  • Implementation and ongoing management of the Marketing Team Operating Rhythms
  • Responsibility for taking minutes and action items of meetings and following up action items in between meetings to ensure completion
  • Document and file management for the team
  • Development of PowerPoint presentations for key meetings
  • Management of expense accounts, tracking of expenditure and management of expense processing
  • Management of birthday, leave and holiday calendars and processes
  • Tracking of competitive activity across the region
  • Responsibility for travel plans for the team and management of the team travel budget
  • Event organization and management of team off-sites and events
  • Preparation and delivery of requirements for global requests
  • Coming up with ideas to make the team run more effectively and efficiently

Key Skills and Experience

  • Business / Commerce/Marketing Degree Qualified (preferred but not mandatory)
  • Min 5 -10 years experience working in a business or marketing function
  • Outstanding planning and organizing skills
  • Proactivity  - able to think ahead and anticipate what might happen. Ability to work under pressure.
  • Outstanding verbal and written communicator
  • Team player – high energy and passionate about impacting team dynamics
  • Strong MS PowerPoint, Excel and Word Skills
  • Strong attention to detail and care about quality of work

Qualities of the person we are after

  • High energy, passionate, and very outcomes /results focused
  • Outstanding communicator
  • Patient and mature  - can manage ambiguity and constant change
  • Interest in technology, innovation and a desire to be a part of an exciting disruptive industry
  • Can-do attitude and enjoys getting their hands dirty and working with cross-functional teams
  • Positive, team player who is motivated by being part of, and succeeding as a team
  • Proactive, can think ahead and can work under pressure
  • Motivated by driving improvement and making a difference
  • Ability to maintain confidences and confidentiality is essential in this role
  • Has a sense of humor and can deal with challenging situations in a positive way

What Personal Success will look like in this role

  • Delivers stand out results – consistently delivers agreed commitments. Clarifies the brief and goes the extra mile. Energetic and quick thinking. Balances enthusiasm with a realistic view of what can be achieved.
  • Executes well – works smart. Is efficient and organized. Can flag and come up with ideas to remove inhibitors and barriers
  • Competes fiercely – high commitment to engage with the business
  • Innovates constantly – curious and keen to explore new ideas. Asks intelligent, challenging questions
  • Enables and grows talent – Invests time in, and owns their own development. Has an interest in expanding own experiences and skill set
  • Leads Completely – can step up, take the lead and navigate the best way forward. Engages with colleagues, partners and others with a “can do” attitude
  • Navigates the matrix – engages freely with colleagues across the business. Reaches out to and supports others.

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.