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Administrative Assistant in Scottsdale at PayPal

Date Posted: 12/20/2020

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 305 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

PayPal is looking for an administrative professional to support leaders in the Enterprise Cyber Security Engineering organizations. The individual in this role will take the initiative to engage with team members, solve problems, gather needed information, produce reports, and carry out work requests to help make team members more productive and effective. The ideal candidate for this position must be proactive with excellent problem solving and judgment skills, and must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors and visitors. He/she will be expected to resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive’s team are a must. The ability to credibly and competently interact with other executive assistants and managers within/outside of PayPal is required. The individual will be expected to apply common sense and execute tasks with minimal direction. Individual must demonstrate ability to accommodate a flexible work schedule, based on the needs of management and the department.

Primary Job Responsibilities

  • Calendar management responsibility for internal and external meetings–using insight, decision-making, and prioritization skills with regards to managing action items
  • Organize meetings, travel, events, and other on or off-site conferences.
  • Provide support on special projects. Conduct, compile, and present research for projects.
  • Gather and disseminate key information in support of or on behalf of the executive.
  • Manage strategic calendars to implement operating rhythms for the organization and to proactively ensure proper preparation (e.g., operation reviews, corporate deadlines, quarterly functions).
  • Plan and coordinate department events, including frequent lunch meetings
  • Prepare and track expense reports, invoices and purchase orders
  • Create presentations using PowerPoint
  • Maintain organizational charts for various departments
  • Organize and maintain files
  • Prepare correspondence
  • Assist with any visitors coming to the site

Job Requirements:

  • Bachelor's or Associates Degree in business related field is desired.
  • Minimum of 5 years of executive administrative experience.
  • Strong Technical skills: proficient in MS Office including Excel, PowerPoint and Outlook
  • Possess excellent organizational and communication skills, be comfortable making decisions, and be comfortable working on initiatives that require confidentiality
  • Strong time management, calendar management.  Understands overall group priorities, and aligns schedules and meetings appropriately.  
  • Self-starter and self-directed: understands the needs of the executive and proactively helps out and addresses gaps and opportunities.
  • Consistently and proactively suggests and introduces new ways of working to improve effectiveness. 
  • Ability to handle confidential information with diplomacy and tact.
  • Professionalism, attention to detail, and integrity
  • Ability to adhere to deadlines and multi-task with the ability to juggle major projects.
  • Individual must be a team player with excellent multi-tasking skills

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at