Executive Assistant in San Jose at PayPal

Date Posted: 12/4/2019

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 286 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

We are looking for an Executive Assistant to join our team and provide executive administrative support to two executives: 1. VP of Global Data Sciences (based in NYC) 2. VP of Global Risk and Ops Data Solutions (based in SJ) This role will provide support and represent both executives at the upmost professional manner.


  • Fully owns to build, maintain and update schedule of the two executives
  • Coordinates Leadership-offsites (some in the US and some are abroad) – agenda, logistics, travel and special events
  • Coordinates visits of executives: agenda development, full itinerary (meeting times, special events, socials, dinners), logistics, required travel documents and special arrangements
  • Owns and optimize travel plans of executives
  • Manages expense reports to ensure on-time submission with required detail and accuracy
  • Manages parts of PO (purchase-order) process to ensure accuracy and timely payments to suppliers
  • Completes ad-hoc and/or on-going projects and special assignments that ranges from financial/budget reporting, professional presentations, information gathering, budget/process planning, and following-up on key meetings decisions (as this is a ‘trust based position’ – scope and depth of assignments could be expended/moderated)
  • Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect organization
  • Provide general administrative supports

Requirements and Relevant Experience

  • Minimum 3 years’ relevant work experience in similar role
  • University Degree or equivalent highly preferred
  • Advanced knowledge of MS Office including Outlook, Excel, Word and PowerPoint with ability to create high quality presentation and correspondence required
  • Experience and knowledge with Concur, Workday preferred
  • Must have demonstrated strong interpersonal and communication skills (both written and verbal), to include speaking clearly and persuasively in positive or negative situations and with all levels in the organization
  • Experience working in matrixed international company (technology sector an advantage)
  • Ability to handle multiple tasks by priorities;  Take proactive approach to seek guidance on priority
  • Excellent time management skill; Ability to work independently, meet deadlines in a fast-paced changing environment, and resolve issues with minimal supervision
  • Must be results focused and highly energetic to drive the defined team and organizational goals
  • Natural willingness to step up and take on projects/tasks necessary to support the business without concerns to where the responsibility “should” be
  • Passionate about the business; will be a strong external ambassador / advocate for the business and will be highly collaborative with the ability to work successfully across teams, regions and functions
  • Positive attitude that brings team together

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at paypalglobaltalentacquisition@paypal.com.