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Executive Assistant in Los Angeles, California, United States of America at PayPal

Date Posted: 11/22/2021

Job Snapshot

Job Description

At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives. We’re a purpose-driven company, and our beliefs are the foundation of how we conduct business every day. We’re guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Collectively, these values inspire us to work together as One Team with our customers at the center of everything we do, and to take care of ourselves, each other, and the communities in which we live and work. We challenge the status quo, ask questions, and find solutions. Join us as we enable the hopes, dreams, and ambitions of millions of people around the world.

The individual in this role will provide administrative support to Happy Returns executives and leadership team. The successful individual will take the initiative to engage with team members, solve problems, gather needed information, produce reports, and carry out work requests to help make team members more productive and effective. The ideal candidate for this position must be proactive with excellent problem solving and judgment skills and must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors, and visitors. He/she will be expected to resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive’s team are a must. The ability to credibly and competently interact with other executive assistants and managers within/outside of PayPal is required. This individual will be expected to apply common sense and execute tasks with minimal direction.

Primary responsibilities include (but are not limited to):

  • Calendar management responsibility for internal and external meetings–using insight, decision-making, and prioritization skills with regards to managing action items.
  • Organize meetings, travel, events, and other on or off-site conferences.
  • Provide support on special projects.
  • Conduct, compile, and present research for projects.
  • Gather and disseminate key information in support of or on behalf of the executive.
  • Manage strategic calendars to implement operating rhythms for the organization and to proactively ensure proper preparation (e.g., operation reviews, corporate deadlines, quarterly functions).
  • Plan and coordinate department events, including frequent lunch meetings
  • Prepare and track expense reports, invoices, and purchase orders.
  • Create presentations using PowerPoint.
  • Maintain organizational charts for various departments.

Experience and Skills (the what)

  • 8+ years executive assistance experience support VP+ executives in a fast-paced, dynamic work environment.
  • Strong proficiency in Microsoft Outlook, PowerPoint, and Excel.
  • Demonstrated ability to think strategically and prioritize leaders’ calendar based on rapidly              shifting priorities.
  • Strong calendar management skills, including coordination of complex executive meetings across multiple time zones.
  • Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight.
  • Hands on experience handling tight deadlines, last-minute changes, and ability to pivot quickly.
  • Execute with a high level of confidentiality, integrity, and discretion.
  • Exceptional planning and organizational skills.
  • Excellent problem-solving skills and high attention to detail capabilities.
  • Communicate clearly, succinctly, and effectively.
  • Team player with strong collaboration skills.

For more than 20 years, PayPal has remained at the forefront of the digital payment revolution. By leveraging technology to make financial services and commerce more convenient, affordable, and secure, our open digital payments platform gives PayPal’s 400 million active account holders the confidence to connect and transact in new and powerful ways. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying, or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom, enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at