Please note that this site has updated features that do not run on older versions of Internet Explorer. For an optimal experience, please use another browser or the most recent version of IE.

Executive Assistant in San Jose at PayPal

Date Posted: 7/18/2021

Job Snapshot

Job Description

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal’s 392 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

Our Growth Marketing Team is seeking a highly competent Executive Assistant to provide sophisticated administrative and operational support for our Senior Vice President, Marketing. In this role you must be comfortable working in a fast-pace, high-intensity environment and be extraordinarily capable of juggling diverse responsibilities with tact, flexibility and humour. Additionally, you will need to be a masterful problem-solver, exceptional communicator, and an organizational force. This role reports to the Marketing Planning & Team Operations Coordinator. Day to day you are expected to understand business priorities, provide complex calendar management, deliver operational excellence, and proactively anticipate and support the needs of our SVP. You will also work in collaboration with our Growth Marketing Executive Assistant team and key partners across the PayPal business.

Primary Job Responsibilities

  • Complex calendar management via Outlook. Provide proactive support including vetting, prioritizing, and providing recommendations
  • Strategic approach to coordinating and scheduling meetings. Ensuring requests have a clearly defined purpose and time zone sensitivities considered
  • React with appropriate urgency to requests/situations that require a quick turnaround and take effective action without having to know the whole picture
  • Align with SVP on weekly priorities.
  • Understand and help to execute our people and business priorities and processes
  • Send quality org-wide communications on SVP’s behalf
  • Manage cadence of meeting forums and provide logistical support to run presentations through MS Teams and handle Q&As through tools like
  • Event organization and management of roadshows, team on and off-sites etc.
  • Manage expenses and travel arrangements (domestic & international) expeditiously and accurately
  • Process system approvals in a timely manner
  • Foster strong relationships and trust with Executive Assistants, GMLT and key business partners across PayPal
  • Partner closely with Marketing EA team to support and execute operational excellence for the GMLT
  • Be available and responsive to the global nature of the business, which may include occasional travel, both domestic and internationall

Experience and Skills (the what)

  • 8+ years’ EA experience supporting VP+ executives in a fast-paced, dynamic work environment.
  • Strong proficiency in Microsoft Outlook, PowerPoint and Excel
  • Demonstrated ability to think strategically and prioritize leaders’ calendar based on rapidly shifting priorities
  • Strong calendar management skills, including coordination of complex executive meetings across multiple time zones.
  • Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
  • Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly.
  • Execute with a high level of confidentiality, integrity, and discretion
  • Exceptional planning and organisational skills
  • Excellent problem-solving skills and high attention to detail capabilities
  • Communicate clearly, succinctly, and effectively.
  • Team player with strong collaboration skills

Qualities and Behaviours (the how)

  • Approachable and helpful, knowing when and how to block and tackle for your executive.
  • High EQ, act with empathy and compassion.
  • Motivated by driving improvement and making a difference
  • Excellent executive presence and are entirely trustworthy
  • Patient and mature, can manage ambiguity and constant change
  • Outcomes/results focused
  • Passionate about being an Executive Assistant
  • Can-do attitude and enjoy working with cross-functional teams
  • Enthusiastic team player who is motivated by being part of, and succeeding as a team
  • Have sense of humour and can deal with challenging situations in a positive way

We're a purpose-driven company whose beliefs are the foundation for how we conduct business every day. We hold ourselves to our One Team Behaviors which demand that we hold the highest ethical standards, to empower an open and diverse workplace, and strive to treat everyone who is touched by our business with dignity and respect. Our employees challenge the status quo, ask questions, and find solutions. We want to break down barriers to financial empowerment. Join us as we change the way the world defines financial freedom.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at