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Administrative Exec Assistant 4 in New York City, New York, United States of America at PayPal

Date Posted: 1/1/2022

Job Snapshot

Job Description

At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives. We’re a purpose-driven company, and our beliefs are the foundation of how we conduct business every day. We’re guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Collectively, these values inspire us to work together as One Team with our customers at the center of everything we do, and to take care of ourselves, each other, and the communities in which we live and work. We challenge the status quo, ask questions, and find solutions. Join us as we enable the hopes, dreams, and ambitions of millions of people around the world.

Enterprise Architecture (EA) is seeking an Executive Assistant to support the broader EA office and their global teams in a fast-paced, constantly changing environment. In this role, you will be a trusted partner for the leaders you support by providing consistency and reliability so your leaders know they can lean on you to support them with their busy schedules.

  • Complex calendar management via Outlook. Provide proactive support including vetting, prioritizing, and providing recommendations  
  • Strategic approach to coordinating and scheduling meetings. Ensuring requests have a clearly defined purpose and time zone sensitivities considered 
  • Make complex travel arrangements expeditiously and accurately 
  • Prepare and track expense reports 
  • Project manage all logistics for team meetings, off-sites and events 
  • Anticipate needs and take initiative to solve problems independently 
  • Proactively identify opportunities to make the overall team more efficient over the long term. 
  • Follow up on action items on behalf of the executives, as appropriate 
  • Engage in proactive and real-time engagement, building rapport and trust, and communicating via leaders preferred methods 
  • Understand the priority of asks from your leaders, ensuring you react to their expectations 
  • Proactively provide leaders with updates on task progress and completion 
  • Exercise good judgment and discretion, as well as professionalism, when communicating or responding to situations requiring solutions 
  • Help provide coverage when the extended Technology, Platforms, Experiences (TPX) team are on PTO/leave.
  • Handle special projects as they arise 


  • Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel 
  • Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively 
  • Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external individuals of varying levels 
  • Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects 
  • Highly organized with an ability to demonstrate meticulous attention to details, adaptability, flexibility, resourcefulness and efficiency  
  • Self-starter and self-directed: understands the needs of the executives and proactively helps and addresses gaps and opportunities 
  • High level of integrity required for handling sensitive and confidential information 
  • A “can-do” attitude that focuses on getting the job done with politeness and good cheer 
  • Team player and comfortable working within executive assistant team dynamic 
  • Proven competency using MS Office applications; Outlook, Word, Teams 
  • Excellent communication skills (both written and oral) 

For more than 20 years, PayPal has remained at the forefront of the digital payment revolution. By leveraging technology to make financial services and commerce more convenient, affordable, and secure, our open digital payments platform gives PayPal’s 400 million active account holders the confidence to connect and transact in new and powerful ways. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying, or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom, enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at