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Administrative Assistant in Scottsdale at PayPal

Date Posted: 10/9/2021

Job Snapshot

Job Description

At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives. We’re a purpose-driven company, and our beliefs are the foundation of how we conduct business every day. We’re guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Collectively, these values inspire us to work together as One Team with our customers at the center of everything we do, and to take care of ourselves, each other, and the communities in which we live and work. We challenge the status quo, ask questions, and find solutions. Join us as we enable the hopes, dreams, and ambitions of millions of people around the world.

PayPal is looking for an administrative professional to support Senior Director level leaders in the Enterprise Cyber Security Engineering organizations. The individual in this role will take the initiative to engage with team members, solve problems, gather needed information, produce reports, and carry out work requests to help make team members more productive and effective. The ideal candidate for this position must be proactive with excellent problem solving and judgment skills, and must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors and visitors. He/she will be expected to resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive’s team are a must. The ability to credibly and competently interact with other executive assistants and managers within/outside of PayPal is required. The individual will be expected to apply common sense and execute tasks with minimal direction. Individual must demonstrate ability to accommodate a flexible work schedule, based on the needs of management and the department.

Primary Job Responsibilities

  • Calendar management responsibility for internal and external meetings–using insight, decision-making, and prioritization skills with regards to managing action items
  • Organize meetings, travel, events, and other on or off-site conferences.
  • Provide support on special projects. Conduct, compile, and present research for projects.
  • Gather and disseminate key information in support of or on behalf of the executive.
  • Manage strategic calendars to implement operating rhythms for the organization and to proactively ensure proper preparation (e.g., operation reviews, corporate deadlines, quarterly functions).
  • Plan and coordinate department events, including frequent lunch meetings
  • Prepare and track expense reports, invoices and purchase orders
  • Create presentations using PowerPoint
  • Maintain organizational charts for various departments
  • Organize and maintain files
  • Prepare correspondence
  • Assist with any visitors coming to the site

Job Requirements:

  • Bachelor's or Associates Degree in business related field is desired.
  • Minimum of 5 years of administrative experience.
  • Strong Technical skills: proficient in MS Office including Excel, PowerPoint and Outlook
  • Possess excellent organizational and communication skills, be comfortable making decisions, and be comfortable working on initiatives that require confidentiality
  • Strong time management, calendar management.  Understands overall group priorities, and aligns schedules and meetings appropriately.  
  • Self-starter and self-directed: understands the needs of the executive and proactively helps out and addresses gaps and opportunities.
  • Consistently and proactively suggests and introduces new ways of working to improve effectiveness. 
  • Ability to handle confidential information with diplomacy and tact.
  • Professionalism, attention to detail, and integrity
  • Ability to adhere to deadlines and multi-task with the ability to juggle major projects.
  • Individual must be a team player with excellent multi-tasking skills

For more than 20 years, PayPal has remained at the forefront of the digital payment revolution. By leveraging technology to make financial services and commerce more convenient, affordable, and secure, our open digital payments platform gives PayPal’s 400 million active account holders the confidence to connect and transact in new and powerful ways. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying, or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom, enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at